How to chase unpaid invoices without the awkward emails
Find out who owes you first. Then send a friendly reminder at 7 days, a firmer one at 14 and a final one at 30.
- Unpaid invoices found in your email
- Reminders drafted when they're due
- Firm, never rude
💸 First 2 weeksNo access until you grant it$10 free, no card
- Write the reminders onceStarted
- Find out who owes youNeeds Gmail
- Know who you're chasingNeeds Gmail
The work is done. The invoice went out. Now you're the one who feels awkward asking.
So hire the team. Get promoted to the one who approves.
Your business, on one screen
A few weeks in, this is what you open each morning. Grouped by area, one line per thing. The bold ones need you.
Home
Today in Ama Osei Design
Kestrel Labs is 9 days late and Northwind Studio is past 30. Both reminders are drafted.
Client Operations
1 needs you- Reply to Ruiz Property: scope question, draft ready
- Two clients quiet for 4 monthsFor your info
- Drafting replies to this morning's client email
Money & Admin
2 need you- Approve reminder: Kestrel Labs, #318, $2,400Today
- Approve final reminder: Northwind Studio, #305
- Patel & Co paid #312 after the 14-day reminderFor your info
- Invoice ledger rebuilt from email: 3 unpaidFor your info
The playbook
You say it. An agent does it. You decide.
- 1Day 1
Write the reminders once
Bookkeeper“Payment reminders that are friendly but firm.”
Writes three reminders for 7, 14 and 30 days overdue.
You: Tune the tone until it's yours.
- 2Day 1
Find out who owes you
Bookkeeper“Rebuild my invoices from email. What's unpaid?”
Lists client, invoice, amount, date sent and whether payment arrived.
You: Confirm what's really still open.
📧 Gmail
- 3Week 1
Know who you're chasing
Client Manager“Who are my clients, and who's gone quiet?”
Builds a client list from email. Flags clients quiet for months.
You: Pick who gets a friendly check-in.
📧 Gmail
- Kestrel Labs, #318, $2,400: 9 days, gentle nudge
- Northwind Studio, #305, $1,150: 31 days, final reminder
- Ruiz Property, #321, $3,800: due Monday
- Patel & Co, #312, after the 14-day reminder
- To
- Theo at Kestrel Labs
- Subject
- Invoice #318, quick reminder
Hi Theo, a friendly nudge that invoice #318 for $2,400 was due last week. Here's the link again. Let me know if anything's holding it up.
- 4Week 1
Keep client replies moving
Client Manager“Draft replies to client emails while I work.”
Drafts replies in your voice. Flags anything that needs your decision.
You: Read, tweak, send.
📧 Gmail
- 5Every week
Chase on schedule
Bookkeeper“Every Thursday, show me what's overdue.”
Tracks what you're owed and drafts each reminder when it's due.
You: Approve. Firmer at 30 days, never ruder.
📧 Gmail
- MonLedger check
- TueClient replies
- WedQuiet clients
- ThuReminders drafted
- FriPaid this week
This exact team, one tap away. Hired in about two minutes.
Hire this team →What it won't do
Said plainly. Overclaiming is worse than useless.
- It finds invoices in your email. Share any others.
- Reminders are drafts you approve before sending.
- Not a collections agency. No legal letters.
- It never charges a card or moves money.
- No account connected? The step waits. Never faked.
Promote yourself to boss.
Hire the freelancers team. $10 free, no card. First results land before the tour ends.
Questions
How do I politely chase an unpaid invoice?
Send a friendly nudge at 7 days, a firmer note at 14 and a final reminder at 30. Always include the invoice and how to pay.
Do I need accounting software?
No. It rebuilds your invoice history from the emails you sent. If an invoice never went by email, share it.
Will it email my clients without asking?
Not by default. Gmail starts read-only, so every reminder is a draft you approve. Sending is a permission you grant.
What does it cost?
Start with $10 in free credits, no card. Plans start at $25 a month with credit included.